Quick Answer: What Constitutes An Active File As Opposed To An Inactive File?

Which of the following is a disadvantage of alphabetic filing?

Disadvantages of Alphabetical Filing Name changes can cause problems with retrieval.

It becomes inefficient and cumbersome in large systems.

Unauthorized persons can easily find records..

Why is alphabetical filing system important?

Advantages: One advantage to using an alphabetic filing system is it allows the grouping of records pertaining to the same individual or company to be filed in one location. Alphabetic filing uses a direct filing system where an additional reference sheet or an index is not required.

What is a numeric filing system?

A system for organizing records through the use of numbers that appear on the materials. … A system to classify materials using numbers as headings.

What are the 5 basic filing systems?

There are 5 methods of filing:Filing by Subject/Category.Filing in Alphabetical order.Filing by Numbers/Numerical order.Filing by Places/Geographical order.Filing by Dates/Chronological order.

What are the 3 types of filing systems?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified. In addition, you can separate each type of filing system into subgroups.

Which of the following is used when there is a need to distinguish files within a filing system?

CHAPTER 13QuestionAnswerWhat should you use when you need to distinguish files within a filing system?color-codingThe filing system that is used when patients’ names must be kept confidential is ____.numeric18 more rows

What are the commonly used filing systems?

There are several common filing systems in each of these general categories:Subject Filing System organizes names or subjects by letters of the alphabet.Numeric classifications use numbers or dates to arrange information.Alphanumeric classification uses combinations of letters and numbers.

What is terminal digit filing?

Definitions: Terminal digit order: A system of filing using a six-digit number (or higher) that is divided into three parts, whereby the last two digits are considered primary. … Secondary digits: The middle two digits in the number. Tertiary digits: Any remaining digits.

Who owns the patient’s medical records?

Although the medical record contains patient information, the physical documents belong to the physician. Indeed, the medical record is a tool created by the physician to support patient care and is an asset of the practice.

What are the preferred steps for filing medical documentation?

The preferred order for steps in filing medical documentation is: Inspect, index, code, sort, file.

What is the name of the process for maintaining order in files by separating active from inactive files?

purgingWhat is the name of the process for maintaining order in files by separating active from inactive files? As information accumulates, it is necessary to maintain files by the process known as purging. This requires sorting through records and removing those not in active use.

What are the advantages and disadvantages of numerical filing?

Advantages of Numerical filingIt is easy to understand.Disarrangement of files is minimized.The location of numbered files is very easy.The file number can be used as a reference in future correspondence.The expansion of files is very easy since the system is flexible.The preparation of address list is very easy.More items…

What is the process for making corrections to the medical record?

Proper Error Correction ProcedureDraw line through entry (thin pen line). Make sure that the inaccurate information is still legible.Initial and date the entry.State the reason for the error (i.e. in the margin or above the note if room).Document the correct information.

What is the best response to a patient who calls to ask if he or she can use a medication that was prescribed for a previous condition?

CHAPTER 14QuestionAnswerWhat is the best response to a patient who calls to ask if he or she can use a medication that was prescribed for a previous condition?You should not use the medication because it may not be helpful.47 more rows

What is the most common system for filing medical records?

alphabetic filing systemWhat is the most common method used to organize a new paper medical record for a patient? Most medical offices use source- oriented format to organize their medical records, the alphabetic filing system to arrange records and shelf filing units to store the medical records.